Q&A
Where is the final correct version of the technical specification?
Technical specifications are available on the official website of the Ministry of Defence of Ukraine
How to fill out an application for a sample standard of the item of material property verification to obtain the Certificate?
Application templates are available at link
Where should I send an email addressed to the Central Directorate?
The official e-mail of the Central Directorate is [email protected]
What is the procedure for conducting military (research) tests?
The algorithm for the procedure for conducting military (research) tests is available on the official website of the Ministry of Defence of Ukraine at https://www.mil.gov.ua/ in the Activities tab.
What is the list of documents to be submitted for a sample standard of the item of material property verification to obtain the Certificate?
The manufacturer (supplier) should apply to the Central Directorate with a written application for a sample standard of the item of material property verification and the relevant package of documents, namely - original test reports of accredited laboratories for competence and independence (in accordance with the scope of verification of the item and/or materials, in the absence of the scope of verification, the item is verified for full compliance in accordance with the requirements of regulatory and technical documentation); - document (duly certified copy) confirming the sanitary and epidemiological examination for compliance with sanitary legislation, guarantees compliance with the requirements of regulatory documents on environmental safety for raw materials and materials used to manufacture the item or for the item as a whole (conclusion, report, etc.); - manufacturer's warranty letter confirming the technical and quality characteristics of the item to be verified.
How many days after the application is registered does the sample standard and documents take to be verified?
The sample standard of the item with the relevant package of documents is verified by the technical committee for compliance with the regulatory and technical documentation of the Ministry of Defence of Ukraine after registration of the application within a period not exceeding five (5) working days. The review results are documented in the Certificate.
What days and times is it possible to submit samples with documents to obtain the Certificate?
Applications with the relevant annexes are submitted to the Central Directorate from Monday to Thursday from 15:00 till 17:30, and on Friday from 10:00 till 16:00. For the purpose of obtaining access passes, please contact the Central Directorate at (044) 454-45-20
If there are no auctions for the item of material property, is it possible to submit an application for a sample standard of the item of material property verification to obtain the Certificate?
No, it is not. The basis for a sample standard verification is the announcement of a procurement procedure by the State Enterprise of the Ministry of Defence of Ukraine "State Logistics Operator" and/or military units of the State Special Transport Service
On what days is it possible to receive the Certificate on the results of the item of material property verification?
The Certificate is issued from Monday to Thursday from 15:00 till 17:30 and every Friday from 10:00 till 16:00 at the premises of the Central Directorate. The Central Directorate also sends the Certificate by means of electronic document management system to the State Enterprise of the Ministry of Defence of Ukraine "State Logistics Operator"
How is the package of documents for verification properly prepared (stitched) (with or without an application)?
The package of documents should be numbered, laced and sealed with the manufacturer's (supplier's) seal on the last page. The application submitted for registration should not be laced
Is it possible to provide copies of laboratory test reports for the tested items and materials?
No, it isn`t, only the original or a copy officially certified by the testing laboratory. The laboratory test report may not be reproduced, except in full, without the permission of the test centre. (This information is specified in the test reports)
Where is it possible to get the document confirming the safety of the item and materials?
The authority in Ukraine that issues a document confirming the sanitary and epidemiological examination for compliance with sanitary legislation guarantees compliance with the requirements of regulatory documents on environmental safety for raw materials and products
Should the laboratory seal the sample standards of materials and the tested item?
The sample standard should have a manufacturer's tag for identification and be sealed with the laboratory tag where it was verified (the product itself should be sealed, not the container in which it is placed)
Is it possible to obtain the Certificate as soon as possible because we are the winning bidders?
The sample standard of the item is verified by the technical committee for compliance with the regulatory and technical documentation of the Ministry of Defence of Ukraine within a period not exceeding five (5) working days
Is it allowed and how to properly resubmit a sample standard for verification after receiving the Certificate of non-compliance?
The manufacturer (supplier) may re-apply to the Central Directorate with the eliminated deficiencies in case of receiving the Certificate of non-compliance of the sample standard with the regulatory and technical documentation of the Ministry of Defence of Ukraine
Is it possible to obtain detailed explanations of the Certificate of non-compliance?
The Certificate is issued to the manufacturer's (supplier's) representative for review against a personal signature, which is certified by a seal. After that, the Certificate is registered and issued by hand. The manufacturer (supplier) can contact the committee members after receiving the Certificate for detailed explanations of the comments specified in the report to obtain comprehensive answers to the described comments